Cut costs by 20% and achieve time savings up to 50% with the perfect HR software tools for any business
HR Software
Transform the way you manage your team with Rota King’s HR management software, bringing all employee data into one centralised platform. Our seamless platform streamlines the onboarding process and allows team members to conveniently enter their information through a dedicated employee portal. Stay organised with visual dashboards and access important documents in one place.
Streamline HR with Automation and Seamless Integration
Our HR management software includes built-in reminders for critical tasks and the ability to seamlessly integrate with key HR platforms, helping your team work more efficiently and maintain a well-organised workflow.
Employee details in one place
Onboard new employees
Document Management
DocuSign e-Signing Integration
Leading brands trust Rota King
Centralised Employee Details
Our HR software provides a central hub for effortless employee data management. With all key employee data stored in one place, you have a clear, easy-to-navigate overview and instant access to important documents.
The Employee App also allows employees to update their information themselves, saving you time and eliminating manual, paper-based processes. Everything is organised, accessible and ready when you need it.
Onboarding and Integrating Your Hiring Workflow
Simplify the onboarding process and keep new employees up to date every step of the way. Easily request important documents and information via the Employee Portal and track progress through each workflow.
Worried about transferring employees from your existing ATS? No problem, Rota King’s HR management software integrates seamlessly with your current hiring platform and automatically transfers new employee data for a smoother, more efficient onboarding experience.
Employee App
The Employee App dashboard provides a comprehensive overview of upcoming and completed shifts. Employees can easily book holidays and check their colleagues’ availability at the same time to avoid scheduling conflicts. They also receive instant notifications when their holiday requests have been approved.
Plus, employees can set their availability, specify preferred working hours and access important documents — all from one convenient platform. As part of our mobile HR software, the Employee App improves communication while empowers employees to manage their schedules more effectively.
Document Management
Our seamless HR software tools make it easy to upload and manage important employee documents, such as labour law documents and contracts. As part of our HR software solutions, managers have the flexibility to set permissions for each document and control its visibility.
You can also share employee documents, such as leave policies and company handbooks, via the Employee App.
Employees can easily upload their own documents directly to their personal profile. As soon as a document is uploaded, it is automatically attached to the employee’s profile. Administrative users are notified immediately, saving time by streamlining the document management process.
Document Signing
Improve the document signing process by sending files to employees for quick and easy signing. Once the files are sent, employees receive instant notifications so they can act immediately.
You can monitor the entire process in real time and know exactly when a document has been received and signed, ensuring a smooth and efficient process.
Reminders and Reviews
Whether you need to remember to conduct a probationary review or health and safety check, Rota King simplifies the process by allowing you to quickly and easily set reminders for your employees.
As part of our software for HR management, you can also schedule prompts from any device for all necessary tasks to effortlessly keep track of checks and documentation.
HR Integrations
If you’re already using platforms to train your staff online (or provide payroll advances), you can improve your employees’ experience by seamlessly integrating them with Rota King.
Our HR management software connects effortlessly with your existing providers, allowing employees to easily access all their resources from a single location.
“With everything centralised in one intuitive platform, we’ve experienced a significant boost in efficiency and employee satisfaction.”
Gillian Pews, HR & Operations Manager
HR Tools Financial & Operational Benefits
%
Reduction in Onboarding Time
%
Savings in Administrative Costs
%
Faster Document Processing
%
Increase in Compliance Accuracy
%
Improvement in Employee Engagement
%
Reduction in time spent on Leave Management
You deserve the royal treatment
Our Edinburgh-based support team will roll out the red carpet when you choose Rota King. From implementation to ongoing support, we’ll help you get the most from your HR management software and treat your business like royalty!
Free set-up
Unlimited support
Training included
Quick response and prompt issue resolution always!
Additional Features
Looking for a seamless workforce management solution that offers everything you need to control labour costs, leverage resources and maximise profits? Rota King‘s HR software solutions bring together everything you need to manage your workforce in one place.
Ready for Rota King?
Let us show you how our hospitality people management software and mobile HR software can help your business work smarter.
Learn about our powerful hospitality people management software
HR Software FAQs
What is HR software?
HR software helps businesses manage employee information, onboarding, leave, documents and everyday people management tasks from one central platform. By replacing manual processes with automation, it reduces administration, improves accuracy and gives managers quick access to the information they need.
Rota King’s HR management software also provides employees with self-service tools through the Employee App, making it easier to update personal details, access important documents and complete onboarding tasks. By bringing employee records, holiday information and workforce data together, businesses can stay organised, improve communication and support compliance.
What are the benefits of HR software?
Using HR software helps businesses streamline administrative tasks, improve communication and create a more efficient employee experience. By keeping employee information, documents and workflows in one place, managers spend less time on paperwork and more time supporting their teams.
Key benefits include:
- Automating onboarding, leave requests and document management.
- Reducing manual administration and duplicate data entry.
- Keeping employee records and important documents securely organised.
- Giving employees self-service access through the Employee App.
- Providing greater visibility of workforce data with real-time reports and insights.
- Supporting more accurate payroll processing with up-to-date employee information
How easy is it to get started with Rota King?
Getting started is straightforward. Rota King’s implementation team will help you set up the platform, import employee information and configure your workflows, making the transition from manual processes or another system as smooth as possible.
Training is included, and our UK-based support team is on hand to answer questions and help you get the most from your HR software from day one. We’ll also help you connect your existing processes, from recording working hours to managing employee records, so your team can start seeing the benefits quickly.
Can I customise the software to suit my business?
Yes. Every business has different processes, which is why Rota King’s HR management software can be tailored to suit your requirements. From onboarding workflows and document permissions to leave policies and employee records, you can configure the platform to match the way your business operates.
You can also adapt workflows to suit different departments, approval structures and locations, giving managers greater control while providing the information needed to plan staffing levels and labour costs more effectively.
Is employee information secure?
Yes. Employee records and documents are stored securely in one central location, making it easier to control access and keep sensitive information organised. Managers can set permissions, so employees only see the information that’s relevant to them.
Centralising employee information also reduces reliance on paper records and spreadsheets, helping businesses maintain accurate, up-to-date information. Combined with digital records of employee activity and attendance, managers have greater confidence in the accuracy of their workforce data.
Is HR software suitable for hospitality businesses?
Absolutely. Rota King’s software for HR management has been designed with hospitality in mind, supporting businesses with changing rotas, multiple locations and fast-paced recruitment. Whether you’re onboarding seasonal staff or managing a growing workforce, the platform helps simplify everyday HR tasks.
HR connects with the wider workforce management platform, managers can access employee information, documents and leave records from one place, review working hours before processing pay and even offer earned wages as an employee benefit, helping create a better experience for both managers and employees
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