Reduce costs significantly with a leave management system designed for businesses of every size
Leave Management Software
Streamline your leave management process with Rota King, a powerful leave management app that makes it easy to manage leave balances, requests and approvals. Simplify even the most complicated employee leave policies whilst ensuring compliance and consistency.
Simplify Leave Management and Boost Efficiency
Eliminate the hassle of managing leave and focus on what really matters — running your business efficiently and profitably with Rota King’s leave management software.
Easily manage leave balances, requests and approvals all in one place.
Get an easy overview of who is available to be scheduled.
Simplify complicated leave policies for salaried and hourly staff with flexible leave management solutions that adapt to your business.
Quickly submit and approve leave requests from any mobile device.
Leading brands trust Rota King
A Straightforward View of Employee Leave
Get a simple overview of everyone’s balance in days or hours where applicable. With our leave management software, you can see whether leave entitlement exists or has been accrued, what has already been taken and what is still left. You get a clear overview of all upcoming and approved leave, which makes planning easier. You can also view a holiday-only calendar to see the team members who are away during each month or throughout the year.
Customisable to Cater for Complex Leave Policies
Effortlessly manage unlimited custom leave types including holiday, paid or unpaid leave, sickness or TOIL.
Automatically calculate leave entitlements for hourly employees based on accrual rate, pay periods and hours worked by an employee.
Our leave management software makes holiday pay calculations easier by working out employees’ average daily hours over 52 worked weeks, while helping to simplify your payroll process.
Enhance Visibility of Leave for Employees
Our intuitive leave management app allows employees to instantly access and view their holiday balances in days and hours. Enable staff to submit leave requests directly from their mobile device and also determine if there are other employees who will be on leave during that time.
Rota King’s Employee App allows you to lock out specific days that are not available for booking as holidays, for instance, no-trade days or bank holidays to make it clear to employees when holidays can be planned.
Hassle-free Leave Approval
Rota King is flexible enough to cover a range of approval structures for employees, job titles, rotas and locations. The designated approver receives a notification as soon as a request is submitted. This allows the manager to decide immediately whether to approve or reject the request.
To make planning easier for your team, all updates are immediately displayed in scheduling so that managers can make informed decisions when creating the rota and ensure clocking-in records remain accurate.
Leave Data at Your Fingertips
Easily export data on allocated or remaining leave as well as pending and past requests. You can also schedule automatic reports to inform you about upcoming vacations and absences. This allows you to stay up to date and easily manage your staffs’ availability while giving HR teams access to the information they need.
Holiday Cover
Our leave management app provides a simple solution for arranging holiday cover, allowing you to assign a colleague to manage your duties while you’re away.
You can indicate the length of coverage and all leave requests are automatically sent to the appointed individual, ensuring your team will receive continuous support.
“Rota King has completely transformed the way we handle holiday requests. For employees, it’s quick and simple to request time off, and for managers, it’s a breeze to review, approve, and track leave.”
Ben Watson, Owner
Leave Management Software Benefits
%
Time savings managing employee absences and leave requests
%
Cost savings by eliminating manual leave-related tasks
%
Reduction in payroll costs achieved by reducing human error
%
Improvement in productivity by automating processes
%
Increase in employee satisfaction with our convenient Employee App
You deserve the royal treatment
Our Edinburgh-based support team will roll out the red carpet when you choose Rota King. Our customer service and support is second to none – we really do treat all our customers like royalty!
Free set-up
Unlimited support
Training included
Quick response and prompt issue resolution always!
Additional Features
Looking for a seamless workforce management solution that offers everything you need to control costs, leverage resources and maximise profits? Rota King offers leave management solutions and workforce tools designed to help your business run more efficiently.
Ready for Rota King?
Let us show you how Rota King’s leave management solutions can help you streamline leave, reduce admin and keep your teams running smoothly.
Learn about our powerful hospitality people management software
Leave management software FAQs
What is leave management software?
Leave management software is a digital tool that automates the process of managing employee time-off requests, including vacations, sick leave, and other absences. It streamlines the workflow by allowing employees to submit requests and managers to approve them easily, while keeping track of leave balances and ensuring compliance with company policies and labour laws.
What are the benefits?
Moving away from manual processes saves time and gives both employees and managers greater visibility over leave requests and balances. A leave management system offers many benefits including:
- Reduce the time spent on manual leave administration.
- Give employees a simple way to request leave via the Employee App.
- Help managers and HR teams approve requests more efficiently.
- Improve visibility of staff availability for scheduling.
- Reduce errors in leave tracking and payroll calculations.
- Support compliance with company leave policies
By automating routine tasks, businesses can spend less time on administration and more time managing their workforce.
Can Rota King handle different leave types and policies?
Yes. Whether your business manages annual leave, sickness, unpaid leave, TOIL, compassionate leave or any other type of absence, Rota King can be configured to suit your requirements. You can create unlimited custom leave types, define different entitlement rules and apply policies for both salaried and hourly employees.
Our leave management software automatically calculates leave entitlements based on accrual rates, pay periods and hours worked, helping to reduce manual calculations and ensure employees receive the correct allowance. As your business grows or your policies change, the system can easily adapt without adding unnecessary administration.
Can employees request leave from their mobile phone?
Yes. Employees can submit leave requests wherever they are, while managers can review and approve requests without needing to be at their desk. Using Rota King’s leave management app, everyone has access to the same up-to-date information, helping requests move through the approval process more quickly.
Employees can also check their remaining leave balance before submitting a request, while managers can see who is already off to make informed decisions. This helps reduce delays, improve communication and keep your workforce organised.
How does leave management software improve workforce planning?
Having an accurate view of employee availability makes it much easier to build effective rotas and avoid staffing gaps. Once leave has been approved, it is automatically reflected across the system, giving managers real-time visibility of who is available to work.
Rota King’s leave management solutions help reduce scheduling conflicts by bringing leave information and staff availability together in one place. This means managers can plan ahead with confidence, maintain appropriate staffing levels and spend less time making last-minute rota changes.
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