Improve accuracy and simplify payroll with software designed to save time and reduce admin
Payroll Software That Simplifies Timesheet Management
Managing payroll doesn’t have to be a headache! Rota King’s payroll software seamlessly converts your timesheets into a payroll-friendly export. Whether it’s paid leave, late arrivals or missed shifts, you’ll have a crystal–clear overview of your payroll costs that’s perfectly aligned with what’s happening in your business.
Automated Payroll Process
Rota King simplifies payroll by automating key processes and capturing every detail in real-time – from holidays and absences to overtime and missed shifts. Our payroll management software ensures your payroll always reflects what’s really happening in your workplace, without the manual effort.
Whether you are looking to integrate with your existing system, process payroll internally through our payroll software solution or utilise a full-service payroll bureau, we can offer a tailored solution that will reduce errors and ensure on-time, accurate payroll.
Automatic calculation of leave entitlements and their usage.
Never miss a minute of overtime with real-time calculations.
Easily connect with your payroll provider for streamlined processing.
Manage payroll inhouse with our HMRC compliant end-to-end solution.
Let us fully manage your payroll with our Bureau Service.
Leading brands trust Rota King
Our Payroll Software Solutions
Choose the payroll option that suits your needs.
Flexible Payroll Exports and System Integrations
We map data to your preference for importing in your payroll system and you do the rest.
- Export perfect timesheets effortlessly.
- Create payroll-ready reports with real-time data in one click.
- Payroll reports provide an easy-to-read summary of your payroll period including hours and overtime, paid and unpaid leave and total salary.
- Bespoke integration with your existing system including:
HMRC Payroll Software Option
Linking Rota King Export directly to our HMRC payroll software to provide you with a seamless, easy to use solution.
- Perfect timesheets automatically fed to payroll
- Pension auto enrolment.
- Digital payslips available in the Employee App
- P35, P45 and P60 processing.
- Fully secure & HMRC accredited.
- BACS payments.
- Avoid late fines and pay employees on time.
- Manage pay run exceptions and allow late changes to payroll.
- Reduce penalty risks or falling behind on HMRC revenue payments.
Payroll Bureau Option
All of the advantages of HMRC Payroll Software, but we provide the full payroll management software as a service.
- Fully certified service.
- Our team manages everything from gross to net payroll calculations to dealing directly with HMRC on your behalf.
- Digital payslips available in the Employee App
- Reduce financial overhead and in-house team inquiries.
- Quick resolutions to payroll problems at any point in the process.
Introducing Tip Management
Simplify how you manage and distribute tips:
- Set custom Tronc rates per employee.
- Include/exclude specific hour types.
- Run reports for any time period.
- Automatically calculates employee share of tips – no spreadsheets required!
- Option to carry over unallocated amounts for future payouts.
You deserve the royal treatment
Our Edinburgh-based support team will roll out the red carpet when you choose Rota King. Our customer service and support is second to none – we really do treat all our customers like royalty!
Free set-up
Unlimited support
Training included
Quick response and prompt issue resolution always!
Additional Features
Looking for a seamless workforce management solution that offers everything you need to control labour costs, leverage resources and maximise profits? Rota King’s HR and payroll software brings everything together in one platform, helping you manage your workforce more efficiently
Ready for Rota King?
Let us show you how our HR and payroll software can help your hospitality business save time, reduce admin and work more efficiently
Learn about our powerful hospitality people management software
Payroll Software FAQs
What is payroll software?
Payroll software helps businesses automate payroll processes, including calculating employee pay, overtime, deductions and leave. It reduces manual administration, improves accuracy and creates payroll-ready data, helping businesses pay employees correctly and on time.
By replacing manual calculations and spreadsheets, payroll software gives managers greater confidence that payroll is based on accurate, up-to-date workforce data. This helps save time, reduce errors and simplify the payroll process for businesses of all sizes.
How can payroll software save my business time?
Manual payroll processes often involve checking timesheets, calculating overtime, recording leave and correcting errors before payroll can be processed. Payroll software automates these tasks by collecting accurate workforce data in real time, reducing repetitive administration and giving managers more time to focus on running the business.
With Rota King, payroll information is generated from the same data used to manage your workforce, helping to:
- Reduce manual data entry.
- Automatically capture leave, overtime and worked hours.
- Create accurate payroll-ready exports.
- Save time at the end of every pay period.
Can Rota King work with my existing payroll provider?
Yes. If you’re happy with your current payroll provider, there’s no need to change. Rota King can export payroll-ready data in a format that integrates with many existing payroll systems, helping you streamline your current process without disrupting the way you work.
If you’re looking for a different approach, our payroll software solutions also include an HMRC-compliant payroll option and a fully managed payroll bureau service, giving you the flexibility to choose the solution that best suits your business.
How does Rota King help improve payroll accuracy?
Accurate payroll starts with accurate workforce data. By automatically capturing worked hours, overtime, leave and absences, Rota King reduces the need for manual calculations and helps minimise payroll errors before they happen.
Using payroll management software also gives managers greater visibility of payroll data throughout the pay period, making it easier to spot discrepancies, approve exceptions and ensure employees are paid correctly and on time. With built-in reporting and analytics, businesses can access valuable insights to better understand labour costs, working patterns and payroll trends.
Can I manage HR and payroll from one system?
Yes. Rota King combines HR and payroll software with workforce management tools, giving you one central place to manage your employees.
From a single platform, you can manage:
- Employee records.
- Scheduling and rotas.
- Time and attendance.
- Leave management.
- Payroll.
Keeping everything in one platform reduces duplicate data entry, improves visibility across your business and ensures payroll is always based on the latest employee information.
Is Rota King suitable for hospitality businesses?
Absolutely. Rota King has been designed with hospitality in mind, supporting businesses with changing rotas, variable hours, overtime, holidays and shift-based work. Whether you operate a single venue, a small business or multiple locations, the platform scales with your business and helps simplify payroll without adding unnecessary administration.
Because payroll is connected to your wider workforce management processes, managers can spend less time chasing information and more time supporting their teams.
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