Save a lot of time and easily control labour costs with the best solution for any business
Time and Attendance Software
Easily create schedules that help you save money by optimising your employees’ rotas and reducing your labour costs. Our time and attendance software combines intelligent scheduling with time tracking software to automate shift planning, streamline administrative tasks and support efficient workforce management — all from one easy-to-use platform that you can access at any time via desktop, tablet and mobile devices.
Save Time and Money
Rota King is Your Time and Attendance Solution!
Accurately record staff work hours to avoid payroll mistakes, track lateness and absenteeism, minimise excessive overtime and increase productivity.
Increase efficiency with improved accuracy and visibility.
Save time with quick and easy mobile clock-in.
Automatically apply break-rules.
Highlight early.
Leading brands trust Rota King
Smart Scheduling that Leverages Labour and Reduces Costs Costs
It has never been so easy to create, amend or duplicate shifts as required. Simply create the perfect schedule with just a few clicks and focus on running your business while reducing your labour costs.
Combined with time tracking software, Rota King gives you greater visibility over workforce costs and scheduling performance.
- View costs for each shift in real-time, including NI, pension contributions, sick pay and accrued holiday.
- Build dynamic approval structures and proactively compare budget wage percentages against planned costs and sales forecasts.
Streamline Shift Planning
Our shift planner streamlines the entire process by automatically taking into account employee availability, sickness and holiday. As part of our time and attendance software, you can create, change and duplicate shifts at the touch of a button.
Automatically update each employee when you add or update a shift. The Employee App is instantly updated and alerts ensure your team is in the loop.
- Publish schedule
- Rota updates
- Shift swaps
- Open shifts
Automated Timesheets and One-click Shift Approval
Never waste time filling out timesheets for payroll again. Rota King fills in your timesheet automatically, using easy-to-understand business logic that is perfectly aligned with your individual business rules. Employee clock-in data is captured instantly, indicating whether they arrive early or late.
Approve individual clock in records or entire timesheets with a single click. After review, timesheets are locked for the pay period and ready to send to payroll. This time and attendance tracking software helps reduce administration, improve accuracy and save valuable time
- Clock in and out.
- Highlight early and late arrivals.
- Break rules.
- Automatic approval of working hours within tolerance.
- Approve shifts and timesheets with one click.
- Easily record time off in lieu via shift approvals.
Proactively Control Cost
Intuitive financial reporting allows managers to track actual labour spend and refine planning through data-driven decisions. Combined with time tracking software, flash reporting and analytics highlight problematic locations so you can take proactive steps to better manage labour costs.
- Budget wage %
- Forecast revenue
- Approve costs
- Adjust, review, approve
Time and Attendance Software Benefits
%
Cost reductions through more efficient scheduling.
%
Time savings over manual scheduling and payroll processing
%
Reduction in time-sheet errors
%
Increase in employee productivity
%
Increase in employee satisfaction & retention
Months to achieve a full return on investment (ROI)
FREE eBOOK
The hospitality world is changing rapidly! How you schedule your team has never mattered more
Looking for a seamless workforce management solution that offers everything you need to control labour costs, leverage resources and maximise profits? Discover how modern staff time tracking software can help businesses improve efficiency, reduce costs and make better workforce decisions
Here’s what’s included:
- The hidden costs of traditional scheduling
- Why modern scheduling tools matter
- Effective digital scheduling solutions
- How to make the switch with minimal disruption
- The long-term benefits
- Taking the first step to modernising scheduling
You deserve the royal treatment
Our Edinburgh-based support team will roll out the red carpet when you choose Rota King. Our customer service and support is second to none – we really do treat all our customers like royalty!
Free set-up
Unlimited support
Training included
Quick response and prompt issue resolution always!
Additional Features
Rota King brings together powerful time and attendance software and intuitive workforce tools to support efficient scheduling and management
Ready for Rota King?
Let us show you how our hospitality people management software will benefit you.
Learn about our powerful hospitality people management software
Time and Attendance Software FAQs
What is time and attendance software?
Time and attendance software helps businesses accurately record employee working hours, attendance, breaks and absences in one central system. By automating time tracking and attendance management, it eliminates the need for manual timesheets and provides a more accurate record of when employees start and finish work.
Time and attendance tracking software can also support scheduling, payroll preparation and workforce planning by providing real-time visibility of employee attendance data. This helps businesses reduce administration, improve accuracy and make more informed decisions about staffing and labour costs.
How does employee time tracking software improve accuracy?
Accurate records are essential for payroll, scheduling and workforce management. By automatically capturing clock-in and clock-out data, employee time tracking software helps ensure that working hours, breaks and attendance records are recorded correctly without the risk of manual errors.
This reduces discrepancies in timesheets, improves payroll accuracy and gives managers greater visibility of attendance patterns, overtime and absenteeism across the workforce.
Can staff time tracking software help reduce payroll errors?
Yes. Payroll errors often occur when working hours, breaks, overtime or absences are recorded manually. Using staff time tracking software, businesses can create an accurate record of employee attendance and hours worked, providing payroll teams with reliable data for processing wages.
By reducing manual data entry and automatically calculating worked hours, businesses can minimise payroll discrepancies, reduce administration and ensure employees are paid accurately and on time.
Does time and attendance tracking software support reporting and analytics?
Yes. Detailed reporting is one of the key benefits of time and attendance tracking software, giving managers greater visibility of employee attendance, working hours and labour costs.
These insights help identify trends, control overtime and improve workforce efficiency. For more advanced insights, you can also explore our reporting tools to gain a deeper understanding of labour costs and performance across your organisation.
Can employee time and attendance software be used with on-demand pay?
Yes. Accurate time and attendance data is essential for businesses that offer on-demand pay. By recording employees’ working hours in real time, employee time and attendance software provides a clear and reliable record of the hours that have been worked and the wages that have been earned.
This data can then be used to support on-demand pay solutions, allowing eligible employees to access a portion of their earned wages before their scheduled payday. By combining accurate attendance records with flexible payment options, businesses can improve the employee experience while maintaining payroll accuracy and control.
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